BYLAWS OF THE HAWAII SECTION
AMERICAN WATER WORKS ASSOCIATION
(As approved by the AWWA Board of Directors at their June 8, 2014 Meeting)
Board Approval Memo for Updated Bylaws, dated June 24, 2014.
ARTICLE I - NAME
The name of this organization shall be the HAWAII SECTION OF THE AMERICAN WATER WORKS ASSOCIATION, hereinafter referred to as the "Section."
ARTICLE II - PURPOSE
The purpose of this Section shall be the advancement and dissemination of knowledge concerning the improvement of practice in the design, construction, operation and management of water works and all related activities.
ARTICLE III - MEMBERSHIP
The membership of this Section shall consist of all the members of the American Water Works Association in good standing, residing in or having principal place of business activity in the State of Hawaii, Guam, American Samoa, and other Pacific basin American Commonwealths, Trusts, Territories, and possessions, multi-section members, and those assigned to the Section by the Executive Director of the American Water Works Association.
ARTICLE IV - HEADQUARTERS
The headquarters of this Section shall be at the Section office designated by the Board of Trustees.
ARTICLE V - ESTABLISHING DISTRICTS (SUBSECTIONS)
- For ease of organization, the Section Board of Trustees may divide the section into districts (subsections) that are still governed by the Section Board of Trustees without the approval of the AWWA Board of Directors
ARTICLE VI - OFFICERS AND GOVERNING BOARD
1. The officers of this Section shall consist of:
(a) A Chair
(b) A Vice-Chair
(c) A Treasurer
(d) A Secretary
(e) A Director who will represent the Section on the American Water Works Association's Board of Directors.
(f) An Immediate Past-Chair, who shall be the most recent Past-Chair of the Section.
(g) Six other members initially elected and designated as Trustees.
(h) An ex-officio member representing the Honolulu Board of Water Supply (BWS) as a trustee.
2. The above officers shall constitute the Board of Trustees, which shall be the governing and voting body of the Section.
3. The officers of the Section shall execute their business in accordance with the Bylaws and Standard Practices Manual of the Section and the Articles of Incorporation, Bylaws, and Governing Documents of the American Water Works Association.
4. The term of office for the Chair, Vice-Chair, Secretary, Treasurer, and Immediate Past-Chair shall be for one year, or until a successor is chosen. The three-year term of office of the Director shall be as provided for in the Bylaws and Governing Documents of the American Water Works Association.
5. The terms of the six Trustees shall be for two years, subject to one automatic reappointment (maximum service of four years). In the event that an individual takes over mid-term for a retiring Trustee, said individual shall be eligible for election and reappointment (additional service of four years) following expiration of the assumed term. Every attempt shall be made such that three positions will be filled or reappointed each year.
6. Any member of the Section, including a multi-section member, shall be eligible to hold elective office in the Section. Multi-section members may hold office in only one section at a time.
ARTICLE VII - DUTIES OF THE OFFICERS
- The duties of the Chair, as further outlined in Section II of the Standard Practices Manual, shall be to supervise and coordinate all affairs of the Section. The Chair shall preside at all meetings of the Section and Board of Trustees and shall appoint all Committee Chairs of the Section, except as otherwise provided herein or directed by the Board of Trustees.
- The Vice-Chair, as further outlined in Section II of the Standard Practices Manual, shall perform the duties of the Chair in the latter's absence, together with other regular duties as assigned by the Chair or the Board of Trustees.
- As further outlined in Section II of the Standard Practices Manual, the Treasurer should attend all meetings of the Section and Board of Trustees. The Treasurer shall collect all monies due and shall promptly deposit same into the Section's bank account which has been approved by the Board of Trustees. The Treasurer shall perform all duties as assigned by the Board of Trustees.
- The Secretary, as further outlined in Section II of the Standard Practices Manual, shall attend all meetings of the Section and Board of Trustees and shall record the minutes and votes of all such meetings. The Secretary shall be the Custodian of all records and shall perform all duties as assigned by the Board of Trustees.
- The Director shall be a member of the Section's Board of Trustees and of the American Water Works Association's Board of Directors in accordance with the provisions of the Bylaws and Governing Documents of the American Water Works Association. As further outlined in Section II of the Standard Practices Manual, the Director shall represent each of those bodies in the deliberations of the other and shall act to coordinate and unify their actions for the best interest of the Section and the American Water Works Association
ARTICLE VIII - THE BOARD OF TRUSTEES
- The Chair of the Section shall be the Chair of the Board of Trustees, and the Vice-Chair, the Secretary, and the Treasurer shall each likewise act in a similar capacity for the Board of Trustees.
- Meetings of the Board of Trustees shall be called by the Chair or at the request of any other member of the Board of Trustees. There shall be at least one meeting of the Board of Trustees during the annual meeting of the Section.
- A quorum of the Board of Trustees shall consist of seven of its 13 members.
- The Board of Trustees shall be the governing body of the Section. The Board of Trustees shall execute their business in accordance with the Bylaws and Standard Practices Manual of the Section and the Articles of Incorporation, Bylaws, and Governing Documents of the American Water Works Association.
ARTICLE IX- ELECTION OF OFFICERS
- In each year, according to a schedule published in the Standard Practices Manual, the Chair shall appoint a nominating committee, consisting of five members, two of which shall be members of the Board of Trustees, one being the Vice-Chair and the three most recent Past-Chairs. This committee shall report annually to the Secretary and place in nomination at least one eligible candidate for each of the offices to be filled.
- According to the published schedule, additional nominations may also be made by members of the Section and submitted to the Secretary. Nominations from members shall be in writing and shall be signed by at least five members of the Section. To encourage the submission of nominations from the membership, nomination forms and the list of candidates nominated by the nominating committee shall be sent to all members of the Section.
- The new officers shall be elected by vote. All members of the section in good standing, including multi-section members are eligible to vote. According to the published schedule, a ballot containing the names of the nominees shall be mailed or e-mailed to each Section member.
- Included with the ballots shall be a statement as to the place, date, and hour when the ballots will be opened and the votes counted. This date and hour shall be fixed by the Secretary between 10 a.m. and 8 p.m. on one of the first five days of April. At this place and time, a committee of three members, appointed by the Chair and including the Secretary, shall convene, open, and count the valid ballots. Any member of the Section may be present to observe the procedure.
- If no more than one member is nominated for each of the offices to be filled, the Secretary will confirm those nominated. The Secretary will issue a notice to the members notifying them of the confirmation or election as appropriate of the new officers. These new officers shall take office on the second-to-last day of the Section Annual Conference, by installation of officers at the Annual Banquet except in the case of the Director, who shall take office upon the expiration of the predecessor's term.
- The Board of Trustees may remove an officer from office if the officer fails to carry out the responsibilities of elected or appointed office as so determined by the Board. Removal may be accomplished by a majority vote of the Board.
- Should any officer of the Section be unable to complete the term of office for which the officer has been elected, the officers of the Section may:
(a) Select a qualified member or multi-section member of the Section to fill the vacancy; or at their discretion,
(b) Nominate one or more qualified members or multi-section members of the Section for the office and conduct a letter or e-mail ballot of all Section members to determine the choice of the Section membership.
8. In each year, prior to August 1, the Secretary shall contact all eligible section members to (a) advise them of their eligibility for nomination to the office of the Association President-Elect, and (b) determine their availability for the office and report this information to the Board of Trustees. The Board shall then, prior to September 1, select a candidate for nomination if it so desires. If a candidate is selected, the Secretary shall, prior to November 1, submit the nomination with complete biographical information on the candidate to the Association Executive Director.
ARTICLE X - GENERAL MEMBERSHIP MEETINGS
- The Section shall hold at least one (1) general membership meeting in each fiscal year.
- The times and places of all such meetings of the Section shall be fixed by the Board of Trustees, or by the committee appointed by them subject to the other provisions of this Article.
- The Secretary shall notify the membership of the date, time, and place of the meeting at least two (2) weeks prior to the meeting.
- A quorum for the transaction of business at any general membership meeting of the Section shall be 25 members in good standing.
- It shall be the standard policy of this Section to cooperate with other Sections of the American Water Works Association for the best interest of all members of the Association. To this end, there shall be an effort to prevent the conflict of meeting dates of those of other Sections. Joint meetings with other professional groups or organizations having a similar interest shall be encouraged.
ARTICLE XI - AMENDMENT
- Proposals for the amendment of these Bylaws may originate by a majority vote of the Board of Trustees, or they may originate by the submission to the Secretary of a written petition signed by at least ten (10) members of the Section.
- Upon receipt of a valid amendment proposal, the Secretary shall notify the general membership of the proposed amendment.
- Included with the notification of proposed amendment shall be a statement as to the place, date, and hour when comments on said amendment proposals are due to the Secretary. This shall be fixed by the Secretary and shall be no earlier than 30 days following notification of the general membership. The Board shall consider all comments received from the general membership prior to action.
- Upon approval, by a majority of votes cast, of an amendment by the membership, the Secretary of the Section shall submit the same to the Secretary of the American Water Works Association for approval or disapproval by the Association's Board of Directors. Upon notification by the Association's Secretary that the amendment has been approved by the Board of Directors, it shall thereupon become effective.
ARTICLE XII - DISSOLUTION
- In case of dissolution of the Section, such portions of the funds or property thereof in the hands of the Section, as may have been derived from the general funds of the American Water Works Association shall be returned to the American Water Works Association.
- The balance of the Section funds shall be disposed of by transfer and distribution to any one or more corporations, funds or foundations organized and operated in the United States of America exclusively for scientific or educational purposes, no part of the net earnings of which inures to the benefit of any private shareholders or individuals, no substantial part of the activities of which is carrying on propaganda or otherwise attempting to influence legislation, and which does not participate in, or intervene in (including the publishing or distributing of statements) any political campaign on behalf of any candidate for public office, such recipient or recipients to be selected by vote of the majority of the members of the Section at a meeting called for the purpose, or if for any reason such disposition cannot be effected, then such funds shall be so distributed pursuant to the order, judgment or decree of a court having jurisdiction over the assets and property of the Section.
Last Revised: 05/08/2014